Why MFPs are important for your Business?

Today every organization knows how imperative is a printer, copier, scanner and fax machine to your business. Most of the smart and technologically active organizations already have smart machines called Multi Functional Printers (MFPs) installed their premises. If you too want to stay abreast with technological advancements but are not very convinced with the benefits of these smart machines, let’s take you through.

Benefits of MFPS are:

  1. Increased Productivity.

Multifunctional Printers have been claimed to be one of the smart devices that have raised employee productivity. MFPs are loaded with features that have not only made business processes speedier and simpler but also enhanced the productivity of all those who work for you. These devices are so smart that they not only print but automatically save the document for reference in future and encrypt the documents for security purposes. For a detailed description you can read our earlier blog on MFPs enhancing productivity.

  1. Tracked printing costs.

With MFPS you get an advanced feature of tracking your overall printing cost. This is possible with the help of print management software which not only monitors activities like printing, scanning and copying but also generates reports on utility of the device and expenditure incurred on various replenishments.
This feature of smart MFPs not only helps you in analyzing areas where costs can be cut down but also helps you in making strategies for optimum utilization of the device.

  1. Upgraded security

Today every organization whether running a profitable business or a non-profitable business known the importance of security of information. As printers are the last channel, in the process of closing a deal or making new strategy or any important information that needs to be circulated within your organization, they are always at the target of hackers. This is what smart MFPs have inbuilt advanced technology against any type of security threats.They not only ask for Pin code for allowing only authorized users to access the information but also keep the stored data in encrypted form. This means that if in any case a hacker becomes successful in breaking the first security layer, even then he will not be able to access your confidential information. If your employees are involved then you will be able to trace that particular person responsible for the same.

  1. Optimised storage.

Here optimized storage refers to the cloud storage which is brought to use for enhancing productivity. Cloud is a place where all the data from scanned and printed documents is stored for retrieval and reference in future. This helps you retrieve documents in just a few clicks as compared to physical retrieval of printed documents which not only occupies more space and also resort to security threats.

  1. Customizable touch screen displays.

Smart MFPs have a very interesting and engaging feature of creating customizable touch screen displays. This means that every individual employee can create their own profiles and add their individual preferences I context with cloud folder address, mostly used functions, kind of print resolution they prefer. This not only saves their time of repeatedly selecting same features every time they access the machine for work but also make them feel happier and more productive simultaneously.


MFP is the advanced device which includes above said and many more advanced features that can easily convince you to take a step ahead and invest in these smart machines. For any more details or any queries on MFPs, do contact Milkman Toner Company. We will be delighted to help you in any way.

How to increase office productivity with Smart Printers?

Living in the technology oriented 21st century, we are surrounded by smart machines that help raise our productivity. These machines not only help us perform our daily tasks effectively but also do multiple tasks at one time efficiently.

Office productivity today does not only depend on the workforce but also on the essential equipments in our workplace. Among the necessities of today’s offices are printers, photocopiers, and scanners. But the twist that smart technology has added to these important machines is that it has merged the function of these devices and given us a multi-function printer.

Below are a few points that can persuade you for installing smart printers:

  1. Multiple functions.

A smart copier offers you atleast four functions in one namely – Print, Copy, Scan and Fax. This means that you need not move from one machine to another just for the sake of collecting your papers. You can easily get your document printed, copied and scanned and even send it through fax to the concerned person. Reducing the to and fro time really adds to the enhanced productivity in your office.

  1. Improved productivity with less space.

As just explained in the point above that a smart copier or a multi-functional copier allows you to perform four functions. This means that inspite of placing four different machines in your office; you can unclutter your office. When you can do all the important tasks in one device then you can obviously reduce the clutter and replace them all with a better and more efficient option.

  1. Offers productivity beyond boundaries.

With the advancement in technology, the smart copiers also offer wireless commands. In simple words this means that you can connect to these smart devices without being physically attached to them. They have another added feature of being easily accessed from mobiles, tablets or laptops. This improves employee productivity as they can move beyond the office boundaries but still remain connected through cloud.

Staying collaborated through cloud also allows your employees to access documents from any device and hence boosts their productivity even when they are not in the office.


Working with devices that not only boost productivity but also make remarkable difference in your workplace efficiency is the need of the hour. Staying abreast with technology and including such smart devices as a part of your office can make you a winner in business.

For any related queries, please feel free to contact us. MilkMan Toner Company is always delighted to help you.