Why MFPs are important for your Business?

Today every organization knows how imperative is a printer, copier, scanner and fax machine to your business. Most of the smart and technologically active organizations already have smart machines called Multi Functional Printers (MFPs) installed their premises. If you too want to stay abreast with technological advancements but are not very convinced with the benefits of these smart machines, let’s take you through.

Benefits of MFPS are:

  1. Increased Productivity.

Multifunctional Printers have been claimed to be one of the smart devices that have raised employee productivity. MFPs are loaded with features that have not only made business processes speedier and simpler but also enhanced the productivity of all those who work for you. These devices are so smart that they not only print but automatically save the document for reference in future and encrypt the documents for security purposes. For a detailed description you can read our earlier blog on MFPs enhancing productivity.

  1. Tracked printing costs.

With MFPS you get an advanced feature of tracking your overall printing cost. This is possible with the help of print management software which not only monitors activities like printing, scanning and copying but also generates reports on utility of the device and expenditure incurred on various replenishments.
This feature of smart MFPs not only helps you in analyzing areas where costs can be cut down but also helps you in making strategies for optimum utilization of the device.

  1. Upgraded security

Today every organization whether running a profitable business or a non-profitable business known the importance of security of information. As printers are the last channel, in the process of closing a deal or making new strategy or any important information that needs to be circulated within your organization, they are always at the target of hackers. This is what smart MFPs have inbuilt advanced technology against any type of security threats.They not only ask for Pin code for allowing only authorized users to access the information but also keep the stored data in encrypted form. This means that if in any case a hacker becomes successful in breaking the first security layer, even then he will not be able to access your confidential information. If your employees are involved then you will be able to trace that particular person responsible for the same.

  1. Optimised storage.

Here optimized storage refers to the cloud storage which is brought to use for enhancing productivity. Cloud is a place where all the data from scanned and printed documents is stored for retrieval and reference in future. This helps you retrieve documents in just a few clicks as compared to physical retrieval of printed documents which not only occupies more space and also resort to security threats.

  1. Customizable touch screen displays.

Smart MFPs have a very interesting and engaging feature of creating customizable touch screen displays. This means that every individual employee can create their own profiles and add their individual preferences I context with cloud folder address, mostly used functions, kind of print resolution they prefer. This not only saves their time of repeatedly selecting same features every time they access the machine for work but also make them feel happier and more productive simultaneously.


MFP is the advanced device which includes above said and many more advanced features that can easily convince you to take a step ahead and invest in these smart machines. For any more details or any queries on MFPs, do contact Milkman Toner Company. We will be delighted to help you in any way.

Choose the right MFP

Multi-function printers are becoming quite popular among small business as well as large organizations. Being a multi-tasker including printing, copying, scanning, fax, mailing, stapling and more, these smart devices are becoming an indispensable part of offices.

They are highly efficient and convenient and as far as cost is concerned, it is equally economical as compared to stand alone devices.

We are here to give you a better understanding of types of MFPs and their specific functions.

  1. All-in-one MFPs.

with the very basic functions of an MFP this type of All-in-one(AIO) is used primarily at home. It can copy, scan, fax and print and sometimes include software built to perform some specified task. They are usually networked printers which support wi-fi connections. Some of AIP printers have advanced functionality to connect to digital cameras, card-readers and some others also include DVD and CD burners.

With varied sizes and capacity, come with multiple trays which cater to different functionalities including copying and printing requirements.


SOHO stands for Small Office Home Office MFPs. They are commonly seen as large desktop or separate standing units powered in small offices. Being a part of your business whether at home or at office, it performs some functions other than print, scan, copy and fax. With increase in size and capacity, these MFPs include document storage of simple ones and their retrieval.

They also have duplex printing and copying, stapling and hole-punching as a part of finishing functions. As compared to All-in-one printers for home, SOHO are better in context of output and performance.

  1. Office MFP.

When talking about an MFP for office, they are expected to do much more than just being an MFP. So these mid-sized free standing units constitute to be an indispensable part of your work routine. They offer you network document storage and also an ability to use customised software which synchronises with your work requirements.

These not only avail a wide variety of advanced network scan destinations but also undertake the security compliance as a part of their role to authenticate authorised access, keep the stored information in encrypted form for the safety of confidential documents.

  1. Production Printing MFP.

These are the MFPs which are used in organizations focussed on printing or in departments which use multiple methods of producing content. With high centralisation on printing requirements, these MFPs are built to offer high-quality and high-sped output. They also avail you of high-resolution DPI and a wide range of highly advanced finishing functions.

We aim to help you decide well for acquiring right MFP to meet your requirements. For any kind of queries or information please feel free to talk to us. Milkman Toner Company is always delighted to serve you.