Managed Print Service – A practise ensuring Efficiency

As of now everyone is quiet aware of what MPS is. Still giving a brief introduction, MPS is an acronym for Managed Print Services which aims to help you gain visibility and have control of your printing routine. It also helps you save a lot of money, improve productivity and enhancing environmental sustainability.

Managed Print Services has a much wider scope which includes managing and optimizing the capacity of your printers and the processes that are attached to them. Its ambit includes:-

1. Devices
Desktop printers, MFPs, Photocopiers, scanners and other high-volume printers.

2. Supplies.
* Paper requirements and usage of ink, toner and other consumables.
* Materials sent for fast printing, mailing and distribution.

3. Workforce.
Printouts produced by staff

4. Services.
Serves as IT support, technical support, maintenance, upgrading and other related requests.

Advantages of MPS

  • Assess & optimize your print environment.
    MPS helps you in assessing and evaluating your current operating costs in terms of power, ink, paper and other consumables. Once analysed, it offers you intelligent and productive printing solution thereby optimizing your print policy.
  • Track the Print costs.
    With an up-front assessment and analysis of your current printing infrastructure, MPS monitors, tracks and manages total print output environment in terms of unnecessary printing and other document related expenses thereby eliminating needless costs.
  • Enhance Security.
    MPS offers an advantage of securing your printers from being attacked by illicit intruders and safeguard information in transit and in queue.
  • Initiate eco-friendly steps.
    Being ecologically friendly shows your awareness and respect towards environment. MPS helps you a lot towards reducing greenhouse effect by consuming less energy, less paper and keep waste out of landfills.
  • Automated workplace solutions.
    It helps converting the slow and paper –based processes into automated one thereby enabling an “automated document workflow” and streamlining other related process.
  • Helps a lot in striking off undesired costs and save time and money for business expansion.

  • It gives customized solutions. 

Milkman Toner Company as your MPS Company.

Milkman Toner Company can help you in following ways:-

  • Expert Document Assessment & Recommendation
  • Fleet Optimization & Redeployment
  • Remote Monitoring & Management
  • Automatic Supply Fulfilment
  • Expert Support Team to Increase Uptime
  • One Invoice for all of Your Devices
  • Quarterly Strategy Reviews


If you haven’t seriously thought about what a major chunk of printing costs add up to your total operations cost annually, then it is the right time to do it. Take a note of it and imagine running your business without being occupied with your printer fleet issues.  Let us manage your printer fleet and find you in an assured performance and efficiency enhanced environment with higher return on investment.

Lease the right Photocopier

Lease the right Photocopier.

Leasing is one of the best ways to save your hard earned money without compromising on the functionalities of the new equipment. Same is true for a photocopier as well. Leasing an essential equipment like a photocopier for your office is an important decision and should undergo some research work.

So here we are, to guide you on some of the important aspects that you should consider before signing a lease contract.

  1. Recognize your requirements.
    This simply means that first and the foremost thing that you need to consider is analysing your business requirements. You must understand as to what are your copying/printing needs. This apprehension will not only help in deciding the features required to get your work done but also evaluate your current and expected print needs. Broadly users are categorised into three categories as Home users, Small offices and Large concerns.

Home users like include students or families or individuals who have printing requirements for home assignments or photos only. For this category, a colour inkjet printer can easily accommodate their requirements.
For small offices, where quality output is important, can choose from a laser printer or a colour inkjet printer for economic running costs.
Whereas large business concerns have heavier printing and copying needs and hence need a multi-function photocopier. To avoid any hindrance in the workflow big businesses should opt for laser printers.


  1. How to pick the right buy?
    It’s very easy these days to find anything online that you need at the most competitive price. But sometimes just for the sake of catching the product at cheap rates, users don’t go into details which turn out to be a disadvantage later. So it’s always good to ask questions regarding:-

    a) if there are any hidden costs related?
    b) if the company (in question) has good reviews?
    c) if they provide satisfactory after sales?
    d) if they provide quick solution without any delay in response time?
    e) if they offer buyout or upgrade or end the lease with the completion of lease time?

  2. Understanding your lease agreement.
    Before entering into a lease agreement, you should always know and understand all the terms mentioned in the contract like:-
    a) Your payment terms. Be well aware of the amount and the interval of your payment. If the payment gets delayed or in case you want to exit the lease contract, what penalties shall be imposed on you?
    b) Damages Covered. Try to find whether your contract covers any accidental damage? What type of and what amount of repairs does your agreement cover?
    c) Extra hidden costs. Make sure that the cheaper looking product does not have extra hidden costs. These can be in the form of costs for ‘add-ons’ or slow or unresponsive services causing a disrupt in your work environment.


Considering the above mentioned points before leasing a printer/copier you can definitely benefit from the leasing arrangement. Saving money not only by leasing that purchasing outright, you can acquire a printer like a pro in no time. For any other assistance, Milkman Toner Company is always happy to hear it from you. We understand that each individual has different priorities and we can refer the best advice that helps you as an individual or your business to work with optimum efficiency.